Tag: delegate

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Stop Doing Everything and Hire Help

Being a business owner or entrepreneur doesn’t mean you must do all the work to see results or need to stay busy all the time. Having these kinds of high expectations keeps you and your business back from seeing the success it deserves. Low self-esteem and energy are not healthy for business or your overall health and mental clarity.

 

Here are five tips designed to help you let go of control and hire more help so you can better manage your time to lead a more productive business:

 

Highlight Your Weak Points and Other Stress Areas

The best place to start is the business areas that you are not too comfortable doing or lack enough education to do well. Accounting and customer service are by far the most common areas people outsource. Accounting takes years to understand, and customer service can often be tedious and stressful.

 

Develop A Clear and Direct Job Description

To gain actual value from having employees or contractors, you need to find the right person for the job. Create a clear and direct job description listing all your expectations and requirements for the job. Don’t skip on the little things or hold back on anything. In fact, always share the points of the job that you find the most challenging right away. The point is to be sure that those who try to apply for the job are the best for the position.

 

Utilize A Virtual Assistant

Let your virtual assistant take over the tedious and time-consuming tasks, including customer service or scheduling and setting up important meetings and other similar and repeatable tasks.

 

Hire Expert Freelancers

Hire freelancers that specialize in specific areas such as social media marketing or content creation. Expert freelancers can better set up your social media pages, add campaigns, and more to increase your engagement to maximize results and profits better. This is because they have the dedicated time and resources to become an expert in their field. When you can focus on one subject, you can master the processes and techniques to get it done faster.

 

Use Smart Phone Applications to Find Hires

There are so many different applications and companies designed for hiring help for many other business areas in a matter of seconds. Some popular choices include:

 

  • TaskRabbit – Find any repair person from your fingertips the same day. From moving trucks to cleaning services, contact deliveries, and more. TaskRabbit allows you to create tasks, send messages and pictures to a certified tasker easily and professionally.
  • Fancy Hands – The most popular US-based service to find your next virtual assistant all on the same day.
  • Fiverr – On this platform, you can find just about any freelancer or service required for business and more, starting at just five dollars a project.

8 Things You Should Outsource in Your Business

You don’t need to do everything to be successful. Use these tips and tools and get more help today.

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Organization Is A Daily Requirement

Did you know that around 91% of employees have reported that they believe they could be more productive if only their work and jobs organized better? It’s obvious, without organization, you may as well throw your business plan and daily to-do lists out the window. Even outside of business, your personal life thrives more on organization. It helps you achieve consistency and focus and provides the flexibility you need to be successful and in control of your life and business.

Be More Proactive and Less Reactive to Achieve Higher Success

From organizing your to-do lists, your office, or other workspaces, setting up the right business structure for your company, maximizing the best routes from your house to the grocery store, and other tasks and back. The organization makes it easier to handle many tasks throughout your day to be more productive and waste less time fumbling between functions or other objects in your way. In other words, if you want to achieve more goals easily and as stress-free as possible, you need to adopt the right organizational habits.

 

The following are a few tips to help you be more organized in life and business:

 

Create the Right Habits and Repeatable Routines

Being organized is about finding the routines and habits that keep the momentum going. Keep the process simple, and don’t overthink it. Stick to your schedule and commitments, don’t hit snooze, and find systems that make sense for the activities you are doing that are easy to accomplish.

 

Understand Your Priorities and Efforts

Organization takes effort and consistent action to be successful. Be mindful of your priorities and what is expected of you daily to ensure you adopt the right habits for you and your business.

 

Establish A Healthy Work-Life Balance

Set boundaries, expectations, and limits for work and your personal life to ensure they don’t overlap and run smoothly together. If you know your expectations for your personal life may interfere, you can better plan for challenges that lay ahead. However, if you commit to finding the right work-life balance for your personality and business, you will have fewer challenges to overcome and will more easily stay on your path.

 

Declutter and Categorize

Keep distractions out of the workplace, and don’t allow other items to come into that space. Develop dedicated areas for physical and digital things and always put them back before leaving for the day. For example, if you always forget your passwords, then make a dedicated password folder.

 

As you can see, all it takes is one repeatable movement with consistent action and the commitment to stay on track each day to be organized. The hardest part is getting started, but you will gain the momentum and drive to thrive once you get going.

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Kick Distractions or Else

If you enjoy personal and professional growth and genuinely want to live the life you imagine for yourself, then you must take responsibility and kick those distractions keeping you down. Distractions come in many different forms and come with their own set of consequences too.

 

Sensory or External Distractions

These include environmental and digital distractions such as your cell phone, browsing the web or social media websites, and your workspace, including those around you. While you may enjoy working at the coffee shop, constant interactions and noises are likely hurting your quality and time management.

 

Emotional or Internal Distractions

These are the distractions that your brain is telling you as you are working. These thoughts are self-sabotaging and can easily guide you in the wrong direction if you listen to them. Controlling your emotions is possible and will help you in life in many ways. Try studying stoicism to help you if you need extra assistance with this.

 

Personal Distractions

This is the category that you need to be the most mindful and honest about. No one but you truly know what is keeping you away from working at your best. It would be best to take accountability and ownership of your actions and things around you to be successful. If you wait around for others to solve the problem for you, you might as well throw your goal list in the trash.

 

The following are six tips designed to kick distractions so you can stay focused and on path: 

 

Set Clear Boundaries and Limitations

Fully understand what you are capable of and your limitations for each work requirement or personal goal.

 

Be Mindful and Realistic About Your Surroundings

In other words, create a workspace optimal for the tasks you plan to do and be realistic about your personality and what you can handle. For example, if you know, you will get too chatty with your clients, keep your meetings short, follow a list of bullet points to keep you on track, and only do them over Zoom or the internet.

 

Simplify and Automate Your Processes

Use technology and other resources to automate processes that don’t need your complete focus and attention or ones you know will only distract you in the long run. Utilize tools, cell phone applications, or Google Chrome extensions such as StayFocused that allow you to set time limits or block websites for a certain period of time — giving you the control and confidence you need to stay focused.

 

Be Honest and Stop Self-Sabotage

Stop negative thoughts before they control your actions. Most internal distractions are false and a result of low self-confidence, lack of knowledge, and experience. Experiment more, try more things, and gain as much knowledge as possible so you can learn yourself inside and out and gain back control of your life.

Multitasking Is A Lie

In the end, to kick distractions successfully, you must practice self-control and discipline. If you don’t, your business and personal goals will suffer.

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Do This to Be More Consistent in Life and Business

Consistency is about doing repeatable tasks each day, night, or week depending on the goal you are trying to accomplish. Consistency is a smooth and repeatable process combined with the right actions to achieve your goal more efficiently.

 

Just think about the last place you ordered food. It’s likely that one of the top reasons you selected this choice is due to predictability and knowing they will do it right or be consistent in delivering the food you expect. Their ability to provide you the same food each time is why you keep coming back and why they are successful.

 

Become more consistent in life and business by following these five tips:

 

It’s Not Always About Being Comfortable

Push through even if you don’t feel like it or want to do it. It is pretty understood amongst successful entrepreneurs that continuous daily actions, no matter if you feel like doing nor what other problems are currently going on, is the path that leads to success. Even the happiest people realize they will experience discomfort, and it doesn’t stop them from getting what they want.

 

Understand Your True Wants and Intentions in Life

How do you define success, and what values do you live by each day? If you can’t answer these questions quickly, then take a moment right now to answer them and understand them.

 

If you don’t know yourself honestly, you can’t expect to achieve goals, especially not the right ones. Imagine for a moment that you have accomplished everything you want out of life and create a vision board to match it. This way, you can have a daily reminder to help you back on track.

 

Clarify Your Mission and Expectations

Highlight your goals and clearly outline what resources and other requirements you need to get there. The easier it is to understand, the easier it will be to make processes and systems that better flow for you and your business — giving you the resources you need to be more consistent.

 

Organize and Work in Batches

Be sure the work you set to do each day is organized and relevant. For example, schedule a separate time for checking emails or responding to clients and don’t allow yourself to work on anything else during this time.

 

Establish Healthy Routines

The first step you take in the morning is the most important as it determines your path going forward and how well you do. For example, if you wake up each morning in a bad mood, you will likely drag your feet trying to get work done — making your day that much harder to get going. Find the routines that allow you to live at your most optimal mental and physical health to always start on the right foot.

 

Being consistent should be at the top of your priority list and easy to do as long as you plan correctly and commit to it each and every day.

5 Rituals to Boost Your Energy and Productivity

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Be More Proactive and Less Reactive to Achieve Higher Success

Reactive people go about life unprepared and unplanned. To put it simply reactive people, wait around until things happen and then decide to do something or not. They have unclear goals and intentions for what they want and often use their feelings and conditions as excuses to not get work done and are often driven by their feelings and emotions.

 

For example, they commonly use excuses like “I can’t run today because it’s raining” or “I can’t do this thing until this happens.” They are more likely to blame others and hardly take full accountability for their actions or lack of effort. They also tend to build their lives around other people’s emotions, making them feel more dependent and reliant on others.

 

Proactive people are the direct opposite. They are and strive to be organized as much as possible and always take accountability and ownership. They always see failure as an opportunity to learn and do better. Their behaviors and actions are a conscious choice as a direct result of their values or morals.

 

They use other people as inspiration but compare it to their values before they react and hardly feel dependent on others. They are confident and believe they have what it takes to get it done, and they never wait for success to come; they make it come to them. They act and never avoid it or make excuses. With these attributes, it’s obvious to see why being more proactive leads to more success.

 

Here are a few ways to be more proactive and less reactive in life:

 

Always Look for Ways to Improve

Research shows that those who look for things to do at work rather than wait for instructions from higher-ups are more likely to get promoted. Don’t wait around for change to happen or for the stars to align perfectly to go after your goals finally.

 

Act and understand that it is your responsibility and only yours to get going. Find more ways to educate yourself and never skip opportunities that allow you to improve or invest in training.

 

Understand Your Values, Morals, and Goals

Have weekly self-evaluations and highlight what you believe in and hope to strive for. Use these morals to guide your day and to control your emotions to stay on the right path.

 

Strive and Welcome Change

Anticipate problems and never expect things to stay the same. Change and stepping out of your comfort zones are crucial to personal and professional growth. Long-term success relies on your ability to adapt and change as needs change. Otherwise, you’ll only be left behind.

 

Ultimately being proactive is about acting and finding what you need to do to get the things you want done. Don’t let your emotions or lack of action take away your chance of success. Use these tips instead to be more proactive with your life and accomplish more of your dreams.

How to Find Your Most Productive Hours

 

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Managing Your Energy Is A Must

Fatigue leads to poor choices, potential injuries, and more problems that will only waste your time and deplete your skills. For maximum productivity, you need persistent consistency, which requires you to manage your energy. Burnout will destroy all the work you put in along the way. To better manage your energy, you must add it to your plan, ensuring that the habits you build work for you, not against you.

 

Here are four ways to help you better manage your stress so you can be more productive in life:

 

Adopt the Right Diet and Exercise Routine

No one likes to hear it, but it’s crucial and one of the most valuable tips to managing and harboring energy. If you don’t adopt the proper diet and exercise routine, it won’t matter how many other habits or practices you adopt. If you are unhealthy and your body needs crucial vitamins, you must listen to your body.

 

Being a professional athlete or adopting the next fad diet isn’t required for success here. You need to find the proper balance that works for you and your schedule. This requires honesty and mindfulness to be done successfully. Providing your body the right food and resources it needs go far. If you’re serious, you’ll research ways to use up all the extra energy you have instead.

How Sleep Impacts Your Productivity

Stop Being Busy All The time

Believe it or not, the most productive people have free schedules. They are not always busy because they understand that it’s more about the quality of their work and how it impacts their ultimate goal that leads to productivity. The goal is to do less, with less but achieve more or maximum success.

 

Being busy drains your energy and prevents you from performing at your best, and makes you forget your life goals as you work to get through each day. When you give yourself a more realistic schedule, you can better use your energy to master your skills and achieve goals more efficiently with ultimate focus and precision.

 

Stop Trying to Make Everyone Happy

Unfortunately, you won’t, can’t, and shouldn’t please everyone. This high expectation will only overwhelm you and lead to poor communication and engagement among your audience. You would have to juggle a million different personalities to please them all successfully. In everything you do for your business, all focus should be on your target audience — only. Your target audience is unlikely to be everyone and is something you should narrow down right away if you haven’t already.

 

Don’t Dwell on What You Can’t Control

Stop negativity in its tracks and only focus on the things you can control. It’s a draining and exhausting never-ending rabbit hole otherwise. You can’t make everyone buy your products, but you can control the quality of work and put the best product out there to change their minds, hopefully.

 

As you can see, with a bit of change of perspective and adopting the right habits, you can manage your energy efficiently. Maintaining your energy is essential so you can consistently use it to focus on what truly matters for you and your business needs.

 

 

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5 Ways Mentors Can Keep You on Track and Lead You to Success

Do you ever wish someone else could just tell you what to do, give you a little nudge when you feel demotivated, or tell you to knock off those bad habits before you get too far? Thankfully, you are not alone, and many people use these very questions as part of their mission statement. Mentors and coaches can provide exactly what you need to lead a more successful life.

 

The following are five ways mentors or business coaches can help you be more productive in life and business:

 

They Provide Knowledge from Hands-on Experience

Mentors can provide experiences, knowledge, and expertise from hands-on experiences. They can warn you or prevent you from making the same mistakes they did, providing you industry education and a way to save your time and frustration.

 

They Provide Networking

Mentors and coaches know a lot of people. They have to in order to be successful. If they don’t know anyone, who are they coaching? Mentors love to find others to share similar interests to discuss ideas or different concepts to grow their knowledge and gain different perspectives. Opening doors to people or opportunities you wouldn’t get to meet or have the chance to do in the first place.

 

They Build Up Your Resilience

They show you that even with failure or mistakes, success can happen without you going through the trouble yourself. If anything, they show you that your industry is a viable income source and can provide for you if you stay consistent and provide value somehow.

 

They Increase Your Self-Esteem and Courage

Mentors are great at providing motivation and inspiration to tackle your goals. Their job is to get your true goals out of yours and help you create an actionable plan to get there. They show you that just with a bit of push, you have exactly what it takes to continue as long as you keep taking action.

 

They Are Your Accountability Partner

Most importantly, mentors keep you accountable without really doing much work on their part. When you know you will have to go over your activities with someone else and not just yourself, you will want to do better. Impressing people and feelings of validation is normal to feel accepted and can motivate and inspire you to keep going.

 

If you keep struggling to get where you want in life, whether to achieve personal or business goals, give mentorship or a career coach a try. As you can see, they are a wealth of information, knowledge, and motivation. If anything, it’s another opportunity to continue your education and get to know yourself a little better. It’s easy to get productive when someone else besides you is counting on it.

Business Plan Resources You Can Use

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Delegate More Effectively: 5 Tips

It’s hard to let go and let others do the work, but if you want to run a successful business, it’s likely something you will need to do eventually. You really can’t be an expert in everything, and even if you were, there is not enough time in your day to do it all. You need breaks to stay healthy and efficient, just like everyone else.

Delegate

If you are not used to delegating, here are a few tips on how to do it more effectively:

 

Know What NOT to Delegate First

What are the things and activities you do well and feel the most comfortable in? These are things you shouldn’t delegate because you can likely get them done fast or efficiently. Other areas to keep in mind include tasks that require your personalization or communication that you can’t replicate.

 

While it may be easier to get an assistant to make all your calls, for example, that doesn’t mean your customers appreciate it or make it easier for you. Ensure it works for your business idea, strategies, and skillset.

 

Understand How to Complete Each Task Fully

Even if you are not the best one for the job or even perform the job, it’s important to know how to complete it before telling someone else to do it.

 

This way, you can be sure it gets done correctly in the most efficient amount of time by someone who is best for the job and can better communicate if something were to go wrong. You may not understand every part of the job, but you can better help assign tasks and guide them to get the job done if you know how to get it done.

 

Be Open to Questions and Changes

Allow others to let you know they are actually not the best ones for the job. Sometimes you might not be correct. However, allowing for open communication or questions can speed up the process and prevent errors by moving the assignment to the next person right away.

 

Clearly Outline Your Expectations and Provide Necessary Resources

Communicate your expectations and what you expect to receive when the work is done. Provide links, your ideas, or any information that’s required to get it done fast. Avoid too much back and forth with questions. Just supply the information right away.

 

Overall, you must understand exactly what needs to be done, the tasks you need to keep to yourself, the resources it takes to get there, and always have clear and open communication to delegate more effectively.

The Ultimate Boost in Productivity: Automation and Outsourcing

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How and Why Getting Rid of Things That You Don’t Need Frees You

If you want to live a more organized and easy life, have less. When it comes to success and overall happiness, less is more.

 

Getting rid of things that you don’t need frees you because it: 

 

Promotes Clarity and Focus

When there are things not put in their place or disorganized, your brain can feel the same way. Confused and lost as to where it should go or look at. Getting rid of these extra things mean you no longer have to worry about making sure they fit.

 

This is why many productive people get into the habit of clearing off or decluttering their workspace. They are not constantly distracted by the things around them that are generally not there, nor do they have to think about having to do that chore anymore.

Promotes Positive Energy and Inspiration

When you remove distractions, unnecessary tasks, or people in your life causing you pain, it only makes you want to keep going forward. You finally get to see how much better life is without the pain and frustration—the power of saying no and taking control of your life breeds positivity and inspiration.

 

Here are a few quick tips and tricks to help you get rid of things you don’t need:

 

Streamline Your Business and Personal Objectives

Getting rid of things doesn’t have to be about material possessions. It can also be clunky processes or systems at work that are making you lose sight of what you care about.

 

Start Small and Categorize

Start with the smallest area in the room or department in your business and take it slow. You don’t need to do this all-in-one day to feel the benefits. The more time you give it, the more efficient you will be and the more benefits you will reap. Donate the things that don’t provide you value or are just sitting around. What are the things you don’t ever use, touch, or often save for last?

 

Take Notice of Your Emotions or Mood

If a task, person, or thing affects your mood to the point where you are bitter, sad, angry, or irritated every time you do it or are around them, you must rid these things or people from your life.

 

While you can’t use this strategy every time you feel discomfort, it should be used when you can’t get it off your mind or move on with your day, week, or worse years. You can always outsource the work or have technology do it for you instead for a low monthly price.

 

No person is worth keeping around that destroys your mental peace either. Even though possessions are most commonly what people get rid of, they are often not the real culprit to their problems. People are.

 

As you can see, getting rid of things is a great way to de-stress and reorganize your life. You don’t need to be caught up with the newest and most significant thing to feel happy. In fact, it only keeps you further away from your goals.

 

 

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5 Rituals to Boost Your Energy and Productivity

Wish you had more energy throughout your day to get each and everything on your to-do list done? You are not alone. Many people, tiny business owners, and entrepreneurs struggle to keep up.

 

Here are five rituals to add to your daily routine that will boost your energy to live each day more productively:

 

Sleep for 7 to 8 Hours Every Single Night

You can’t have good energy and be productive if you don’t get sleep. You may think you function great off 4 or 5 hours, but science doesn’t support this. You are more like a walking zombie. Even one to two hours less than a full night’s sleep of 8 hours can reduce your productivity by up to nineteen percent.

 

Getting a full night’s rest also affects your overall mood, health, and outlook. Your sleep pattern and routine are the first places to look when living a more productive life. Sleep and proper food equal optimal energy. Without both of those, you can’t expect to feel optimal.

 

De-Clutter Before You Get to Work

Nothing is better for freeing your mind than getting rid of clutter and ensuring your workspace is organized. When chaos is around, your brain will feel cluttered too. That will affect your work more than you may realize. Practice decluttering or quickly picking up everything before you get to work. It’ll be one less thing you will have to worry about later. Giving you clarity, focus, and peace to do your work right.

 

Meditate or Stretch with Sunlight

Your body requires vitamin D to feel optimal, and the best way to get that is through natural sunlight. Start each morning off with a short five-minute meditation routine or stretch outside or with your blinds open in the living room. As you clear your mind and de-stress, the sunlight will wake you up and energize you for the day.

 Avoid Burnout: How to Exercise and Sleep More

Wake Up Early and Get Moving

Science has shown that those who are early to bed and early to rise are healthier. They have smaller waist sizes and have longer life expectancy than those who refer to themselves as “night owls.”

 

Even if you feel like you may be a night owl, you can change your habits and morning routine to become one. Try going for a walk, light jog, or practice yoga to wake you up. The workout will provide you a boost of energy to help you work efficiently and allow you to get a full night’s rest once the day is over.

 

Never Skip Breakfast

Breakfast is when your body finally gets a moment to refuel after a long rest. It needs healthy fats, sugars, proteins, and other vital nutrients to be strong and alert. If you feel like you suffer from a lot of mental fog, especially in the mornings, your diet is probably to blame.

 

Watching motivational videos before you get to work or accomplish your goal, always taking a lunch break, or any repeatable task that benefits your life are good rituals to adopt if you want to be more productive. Remember, consistent, repeatable actions get you to the finish line.